J012--Fire Alarm & Fire Protection System Maintenance

This is a Sources Sought Notice only. This is not a request for quotes and no contract will be awarded from this announcement. The Government will not provide any reimbursement for responses to this Source Sought Notice. Respondents will not be notified of the results of the evaluation. If a solicitation is issued it shall be announced later, and all interested parties must respond to that solicitation announcement separately. Responses to this notice are not a request to be added to a prospective bidders list or to receive a copy of the solicitation. The purpose of this announcement is to perform market research to gain knowledge of potential qualified sources and their size classification relative to NAICS 561621 Security Systems Services (except Locksmiths) with a size standard of $25.0M. The Department of Veterans Affairs (VA), Network Contracting Office 1 (NCO 1) is seeking to identify any vendor capable of providing Fire Alarm & Fire Protection System Maintenance at VAMC Providence per the Statement of Work (SOW) (Attachment 2). This Sources Sought Notice provides an opportunity for respondents to submit their capability and availability to provide the requirement described below. Vendors are encouraged to submit information relative to their capabilities to fulfill this requirement, in the form of a statement that addresses the specific requirement identified in this Sources Sought. Information received from this Sources Sought shall be utilized to facilitate the Contracting Officer s review of the market base, for acquisition planning, size determination, and procurement strategy. Submission Instructions: Interested parties who consider themselves qualified to perform the services are invited to submit a response to this Sources Sought Notice by Tuesday, September 22, 2026 at 3:00 PM EST. All responses under this Sources Sought Notice must be emailed to Rosangela.Pereira@va.gov with RFI # 36C24126Q0831 in the subject line. Telephone inquiries will not be accepted or acknowledged, and no feedback or evaluations will be provided to companies regarding their submissions. Interested parties should complete the attached Sources Sought Worksheet. Parties may submit additional information related to their capabilities, provided it contains all the requirements contained in the Sources Sought Worksheet. Responses to this Sources Sought shall not exceed 8 pages. In addition, all submissions should be provided electronically in a Microsoft Word or Adobe PDF format. Attachment 1 Sources Sought Worksheet QUALIFICATION INFORMATION: Company / Institute Name: _______________________________________________________ Address: ______________________________________________________________________ Phone Number: ________________________________________________________________ Point of Contact: _______________________________________________________________ E-mail Address: ________________________________________________________________ Unique Entity Identifier (UEI) #: ___________________________________________________ CAGE Code: __________________________________________________________________ SAM Registered: (Y / N) Other available contract vehicles applicable to this sources sought (GSA/FSS/NASA SEWP/ETC): __________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ SOCIO-ECONOMIC STATUS: VIP Verified SDVOSB: (Y / N) VIP Verified VOSB: (Y / N) 8(a): (Y / N) HUBZone: (Y / N) Economically Disadvantaged Women-Owned Small Business: (Y / N) Women-Owned Small Business: (Y / N) Small Business: (Y / N) NOTE: Respondent claiming SDVOSB and VOSB status shall be registered with the U.S. Small Business Administration verified in the Small Business Search Registry at https://search.certifications.sba.gov/. BASED ON THE RESPONSES TO THIS SOURCES SOUGHT NOTICE/MARKET RESEARCH, THIS REQUIREMENT MAY BE SET-ASIDE FOR SDVOSB, VOSB, SMALL BUSINESSES OR PROCURED THROUGH FULL AND OPEN COMPETITION. CAPABILITY STATEMENT: Provide a brief capability and interest in providing the service as listed in Attachment 2 SOW with enough information to determine if your company can meet the requirement. The capabilities statement for this Sources Sought is not a Request for Quotation, Request for Proposal, or Invitation for Bid, nor does it restrict the Government to an ultimate acquisition approach, but rather the Government is requesting a short statement regarding the company s ability to provide the services outlined in the SOW. Any commercial brochures or currently existing marketing material may also be submitted with the capabilities statement. This synopsis is for information and planning purposes only and is not to be construed as a commitment by the Government. The Government will not pay for information solicited. Respondents will not be notified of the results of the evaluation. ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ Attachment 2 STATEMENT OF WORK Providence Fire Alarm & Fire Protection System Maintenance INTRODUCTION / GENERAL SCOPE OF WORK This service contract specifies that the contractor (single entity) shall provide current licensed professional services to perform full maintenance on all fire alarm, fire hydrant, fire pump(s), fire suppression & sprinkler system components. The contractor shall provide all equipment, labor, and tools, required to perform installation, modification, repair, maintenance, service, quarterly inspection and test as per current NFPA code. This is a full maintenance and service contract 24/7 at the Providence VA Medical Center located at 830 Chalkstone Avenue and 20 Regent Avenue Providence, RI 02908-4799. This is to include but not limited to all buildings: 1, 2, 3, 4, 5, 6, 7, 8, 9, 10, 11, 12, 14, 26, 27, 32, and 35, T18, T32, T33, T34, T35, T36, T37, T38, T39, Parking Garage, Harwood Center, and Mental Health Building. This is to include all Notifier, GE & Fire Warden fire alarm systems and devices whether above or below ground, interior or exterior to buildings on the entire campus of the Providence VA Medical Center. The contractor shall meet a (2) hour emergency service call requests on site at any given time or day of the week 24/7. This service contract will also include full maintenance, service, test and inspection at the CBOC New Bedford facility located at 175 Elm Street New Bedford, MA 02740-6006 which has a Simplex 4100U fire alarm control panel and sprinkler system. 1. FIRE ALARM SYSTEM REQUIREMENTS Qualification of Maintenance Personnel: Contractor shall assign factory trained qualified and certified Notifier/ONYX Works fire alarm technicians with (5) years experience to perform maintenance on these systems, provided that they possess sufficient knowledge and training to operate and test the existing Notifier NFS2-3030/NFS2-640 Fire Alarm Control Panels, ONYX Works First Vision Graphics Display & Digital Voice Command DVC operation for the entire campus. Maintenance personnel must be certified to work on this network based system to accomplish the required maintenance, modifications, and upgrades which must conform to all NFPA code regulation requirements. The contractor shall also assign qualified and certified technicians to service and maintain the Simplex 4100U fire alarm control panel located at the CBOC New Bedford facility. New service personnel shall be accompanied by service personnel familiar with procedures and locations of all fire alarm system devices. (3) Technicians shall be on site to monitor and test fire alarm system devices in this situation. No exceptions. Qualification of Vendor: The bidder shall have had five (5) years successful experience in maintaining Notifier Fire Alarm & ONYX Works First Vision Graphics Systems to include Digital Voice Command. This requirement is in addition to the specific requirements for qualification on the Notifier System and previously stated requirements in the summary and qualification of maintenance personnel sections of this contract. Upon request of the Government, bidder shall be able to show evidence of his ability, experience, and reliability by providing: A list of personnel who will perform maintenance under the contract showing the length and type of experience of such personnel Names and addresses of other clients and/or Government agencies All personnel must hold a current license to install and work on the Providence VA Medical Center facilities Fire Alarm and Sprinkler System for the State of Rhode Island. Background Investigations will be required for all assigned service technicians due to required access into sensitive areas of the Providence VA Medical Center & CBOC New Bedford facilities. Any contractor employees assigned to perform modifications or repairs on any component of the VA Medical Center Fire Alarm Systems must have the appropriate documentation, licenses, tools and qualifications. They must also present themselves in a professional manner while on the VA Medical Center property. Contractor must furnish no less than (3) names of personnel who will perform repair work. If repair personnel do not meet these minimum qualification requirements, this shall be cause for the VAMC to not accept this contractor s proposal. All contractor replacement personnel assigned to perform maintenance and service must have the previously stated minimum licenses and qualifications. The contractor s inspection team shall consist of at least (3) technicians with portable two-way radio communications or cell phones. The inspection team shall be able to conduct all inspections independent of assistance from VA Medical Center personnel and shall provide the Providence Fire Department notification of all testing activities to include master boxes being disabled and re-enabled on the campus loop for each building. All inspections shall be scheduled in advance for proper notification. Failure to meet these minimum requirements will be cause for termination of contract. FIRE ALARM SYSTEM DESCRIPTION The Providence VA Medical Center campus located at 830 Chalkstone Avenue in Providence, RI 02908-4799 utilizes (2) Notifier NFS2-3030 Fire Detection and Alarm System Control Panels (FACP s) in the main building denoted as Building 1. Current configuration of these panels provides a total of 10 signal line circuit (SLC) data addressable loops. All networked panels in the outlying buildings on the campus utilize the Notifier NFS2-640 Fire Alarm Control Panels (FACP s). Notifier FlashScan ® addressable field devices are to be used with the described panels which greatly enhance the speed of communication between analog intelligent devices. Each building also utilizes, as a separate network node, the Digital Voice Command (DVC-EMF) with a Digital Audio Amplifier (DAA-5025F). The Notifier fire alarm system was recently installed in 2010 utilizing state of the art network-based components utilizing (armored) multi-mode fiber distributed underground to connect each FACP and audio DVC. The Notifier NCM-F Network Communications Module in each FACP provides the network-base fiber (Style 7) loop connection to all the panels. The Notifier NCA-2 is provided at the Operations Center Room D1090 as the primary network command and control point of operation. The DET-6B telegraph transmitters (electronic masterbox) are provided in the Fire Command Room 136 for transmission of general fire alarm signals to the Providence Fire Department for all campus networked FACP s through a municipal cable that leaves the main building of the VA Medical Center underground and connects to the Providence Fire Department City Loop circuit located via street light pole by the Regent Street entrance to the VA Medical Center. Building 1 audio is provided from (1) DVC-EMF located in the Operations Center Room D1090 and provides digital messages to (38) DAA-5025F audio amplifiers distributed within Building 1. Each DAA provides (4) each (Style Y) speaker circuits. Each identified smoke zone is provided with a separate voice circuit with its own dedicated amplifier. The Main Lobby entrance and the Ambulatory Care entrance is provided with a Notifier LCD 160 Remote Annunciator Panel (RAP), driven from the NCA 2 in the Operations Center Room D1090. A third LCD 160 is located in the Emergency Room D1176 reception desk area for 24 hour network monitoring. The Notifier DVC Digital Voice Command is the heart of the integrated full-featured audio command center. The DVC is located in the Operations Center Room D1090 and provides the digital audio processor to generate audio messages and route them to the respective Notifier Digital Audio Amplifiers DAA-5025F (via Style 6/7 multi-mode fiber) and distributed System Sensor Wall Mounted Speakers. DVC s are powered by 24 Vdc from the local FACP power supplies. DAA s are powered from 120 VAC and are equipped with Battery Back-up. Combination speaker-strobes and Strobe-only devices are powered and synchronized from bell circuits of the NFS2-640 FACP s in the outlying buildings and from the Notifier FCPS-24S8 power supply panels within building 1. Building 1 NAC circuits are configured in two modes; Mode 1 (Type IV power supplies) provide (4) individual NAC circuits connected directly to FCPS, Mode 2 (Type I power supplies) provide power to a series of Notifier FCM 1 Control Modules in conjunction with System Sensor Model MDL sync modules. Strobe synchronization in building 1 is provided from (3) individual sync circuits: (1) for the Sub-basement, (1) for 1st and 2nd Floors, and (1) for the 3rd Floor and above floors. All FCPS panels operate from 120 VAC and are equipped with battery back-up. Additional FCPS panels (Type II Power Supplies) are utilized for 24Vdc power to door-holder and other ancillary/ auxiliary functions or 4-wire monitor/control devices such as Beam Detectors and Duct Smoke Detectors. Currently there are (6) FCPS panels installed for such devices throughout the main building. The ONYX Work Stations located in the Operations Center Room D1090 and the Fire Command Room 136 provide graphical maps of the campus and main building floor plans for event reporting and historical data retrieval purposes for all network points on the system. In addition, there is one Notifier PRN-6 printers used to provide a written record of all events associated with the network fire alarm system. The printer is located in the Fire Command Room 136 receives data from the ONYX-works PC, the printer utilizes serial communication. A Notifier NFN Gateway is provided in the Audio/NCA panel located in the Operations Center Room D1090 to provide connection (via owner provided connection) to owner s server. The NFN Gateway provides a means to access and view the system from a remote computer or laptop. Modifications to the system will require fire protection engineering redesign and support using licensed professionals. Existing fire alarm system as built or shop drawings will be verified by A/E against actual system assembly prior to any redesign modification. All modifications will require updated drawings to be delivered to the VA after testing and commissioning has been completed. All work performed must meet current Joint Commission, Healthcare, and the National Fire Protection Code (NFPA) standards. Modifications to the system in which to add, delete, extend, or relocate; addressable field devices and or panels require extensive knowledge and experience with this state-of-the-art system. Use existing wiring conventions for all circuit types and perform additional load calculations for audio amplification circuits to ensure maintaining a consistent operable and reliable system by manufacturer s specifications no exceptions. 2 Hour Fire Rated Cable/Conduit is required from panel to panel. Wiring inside a smoke zone for another smoke zone must also be in 2 Hour Fire Rated Cable/Conduit. All tamper and flow switch devices must have their own exclusive addressable interface monitor module (Notifier P/N FMM-1 Flash Scan Monitor Module) no exceptions. There will be no substitutes. In addition to the hardware modifications, extensive programming and reprogramming may be required to update graphic files and audio file messages based on smoke zones and floor plans of addressable field device modifications. Voice activated messages may have to be added, deleted, or modified within an evacuation zone or modify alert messages going out to additional DVC s DAA s or FACP s around the campus outside of the initiating zone. In this case, the ONYX Workstations (2), ONYX First Vision (2), DVC s (18), NCA-2 (1 each), NFS2-3030 (2), NFS2-640 (16), may require system reprogramming. Service personnel must be authorized and certified by Notifier to add, delete, modify, or repair any fire alarm system component. No exceptions. Panel Types and Locations: NFS2-3030/DVC/DAA s Building 1 - Room 136 (7 of 10 SLC loops installed) Building 1 - Room D1013 Elevator Lobby (3 of 10 SLC loops installed) NFS2-640/DVC/DAA Buildings: 2, 3, 4, 5, 6, 7, 8, 9, 10, 14, 26, PG, MH, Harwood Center, 39, and 35 Building 32 Building 35 Temporary Building T18 Trailers: TR9, and TR32 Trailer - TR35 Currently connected to the network but has no field devices connected to the panel stand alone system is being utilized Note: The NFS2-640 s are equipped with only (1) SLC, a second SLC can be added if required. Standard Cable & Wire Conventions: Signal Line Circuit (SLC) Cable [ FPLR in conduit ] [ Style 6/7, Class A ] Solid Copper 16AWG 2/C Twisted/Unshielded Red Jacket Speaker Circuit Cable [ FPLR in conduit ] [ Style Y, Class B ] Solid Copper 16AWG 2/C Twisted/Shielded - Red Jacket/Blue Stripe Strobe Circuit Cable [ FPLR in conduit ] [ Style Y, Class B ] Solid Copper 14AWG 2/C Twisted/Unshielded - Red Jacket/Yellow Stripe Notes: Any of the above circuit types which cross over or between identified smoke zones are wired using UL Listed CIC cable listed CIC cable provides 2 hour rating when installed in conduit see original submittals for type provided. Additional wiring information may be obtained from current project documents: Door Holders Yellow Blue (THHN/TFFN) Solid Copper 14 AWG Non-resettable power Black/Red (THHN/TFFN) Solid Copper 14 AWG Additional wire should match existing and be minimum Solid Copper 18 AWG FPL or as specified by manufacturer s installation guides/documents including; Remote indicator/test switches, Remote Annunciators/microphones, strobe circuit sync lines, RS232/RS485 or other data lines, Fire Fighter Phones/Risers and all other command, control, monitor, ancillary and auxiliary wiring and cables. VERY IMPORTANT SOFTWARE / APPLICATIONS Extreme care should be taken regarding software applications data and programmer versions/revisions. System equipment was ordered in 2007 and is currently programmed using Veri-fire 5.3 programmer version software. DVC s and DAA s are version 2.0 application/firmware data. Upgrading of firmware, hardware or programmer can have a cascade effect on other network panels/components. Replacement components should be brought to exact same version/revision as originally installed compatibility issues can have a serious effect on system/network operations. Audio Libraries Before downloading to DVC s, great care should be taken in ensuring that the audio library (message segments/files) path matches to original programming, failure to do so can result in loss of message sequences. All equipment and individual components of the entire Fire Alarm System shall be maintained in proper operating condition as specified by the manufacturers and in accordance with National Consensus Codes, including but not limited to NFPA 25, 72, and 101, all pertinent Veteran s Health Administration Life Safety / Fire Protection Safety Code Regulations, and JCAHO. Vendor must have proven access to original equipment, manufacturer s (OEM) parts manuals and schematics to perform the service. Vendors must provide their own OEM manuals and schematics, which must be available on site at the time of service or have access to equivalent replacement equipment manuals by Notifier. All defective components replaced become the property of the vendor and disposal is their total responsibility. This is to include all Fire Alarm System components such as: Batteries, cabling, conduit, control panels, detectors, electronic modules, electronic PCB s, enunciators, monitors, sensors, wiring, etc. FIRE ALARM SYSTEM TEST FREQUENCY: All fire alarm system components shall be inspected and tested as per NFPA regulations. In addition to predetermined initiating device test schedules per quarterly inspection the following category of devices shall be scheduled accordingly: DEVICE ACTIVITY FREQUENCY Audio Visual Devices Batteries Door Holder/Release Magnetic Locks Power Supplies (FCPS) Pull Stations Smoke Detectors 1st Quarter December RED Annual Air Handling Units (Shutdown) Dampers (Smoke) Duct Smokes Magnetic Locks Smoke Detectors 2nd Quarter March BLUE Annual Battery Discharge Testing (FACP) Elevator Recall/Shunt Trip Power Supplies Smoke Detectors (Electrical Rooms) 3rd Quarter June YELLOW Annual All Audio Messages Batteries (AV/DAA) Fire Fighter Phones Smoke Detectors 4th Quarter September GREEN Annual Master Boxes 1st, 2nd, 3rd, & 4th Quarters Quarterly Note: The above category device schedules are subject to change and are only historical guidelines The elevator annual test shall be performed with the assistance of an authorized elevator technician who is responsible for the maintenance and service of the Providence VAMC elevators. The fire alarm contractor shall provide the elevator technicians time and materials costs as part of this contract agreement. Typically this has been a (4) hour test after normal business hours Monday Friday or scheduled for a predetermined Saturday on the weekend. 2. FIRE HYDRANT DESCRIPTION & TEST FRQUENCY The Providence VAMC located at 830 Chalkstone Ave. Providence, RI 02908-4799 has a total of (13) fire hydrants located around the campus that requires annual inspection and test. Should a fire hydrant become defective in some way this would be an added cost to cover the repairs. The (13) locations are identified below: Hydrant Location Number Located by B5 on Navy Lane Located between Building 2 & 3 on Navy Lane Located by B4 on Army Road Located in front of Building 1 E Wing (south side) on Armed Forces Boulevard Located by Building 9 & Building 10 on Air Force Drive Located between Building 7 & 8 on Marine Corps Trail Located in front of Building 14 on Marine Corps Trail Removed Located behind Building 1 Ambulatory Care on Marine Corps Trail & Valet Parking Located by T-18 (south side) on Coast Guard Lane by Lot 6 Located in front of Building 35 & T-18 (north side) on Coast Guard Lane Located behind Building 1 B Wing by Emergency Room Ambulance Entrance Located behind Building 1 at Regent Avenue Gate Entrance across from Building 12 Parking Garage Upper Entrance Parking Garage Lower Entrance All fire hydrants and main fire pumps shall be flow tested on a Saturday to minimize disruption to VAMC patients, staff and the potential traffic on roadways. The annual inspection shall be predetermined and scheduled on a Saturday in the month of September on an annual basis. 3. FIRE SUPPRESSION SYSTEM REQUIREMENTS Qualification of Maintenance Personnel: Contractor may assign qualified fire suppression technicians to perform maintenance on this system. They must possess current licenses and knowledge of the existing system to perform preventive maintenance as indicated in this Statement of Work. Qualification of Vendor: The bidder shall have had five (5) years successful experience in maintaining Fire Suppression Systems. This requirement is in addition to the specific requirements for qualification on the Kidde Fenwal and Pyro Chem Fire Suppression Systems at the VA Medical Center. Upon request of the Government, bidder shall be able to show evidence of his ability, experience, and reliability by providing: Additional Information: Semi-annual fire suppression inspections and maintenance requires a two week prior notification so the end users can be properly notified and the work coordinated with stakeholders. Fire suppression inspections are scheduled take place in July and January. Fire suppression inspections and maintenance for the 4th floor Main Kitchen can only be performed after 6:00pm (M-F) due to the proximity of the work to the food preparation areas and the kitchen schedule. Fire suppression inspections and maintenance for the Basement Canteen Kitchen can be performed after 3:00pm (M-F) due to the proximity of the work to the food preparation areas and the Canteen schedule. Fire suppression inspections and maintenance for the B-8 hazmat storage sheds can be performed during normal working hours (M-F). A list of personnel who will perform maintenance under the contract showing the length and type of experience of such personnel Names and addresses of other clients and/or Government agencies All personnel must hold a current license to install and work on the Providence VA Medical Center Fire Suppression Systems for the State of Rhode Island. Background Investigations may be required depending on frequency of access to sensitive areas of the VA Medical Center. Any contractor employees assigned to perform modifications or repairs on any component of the VA Medical Center Fire Suppression Systems must have the appropriate documentation, licenses, tools and qualifications. They must also present themselves in a professional manner while on the VA Medical Center property. All employees assigned to this work must have at least (4) years experience performing repair work on the Fire Suppression Systems. Successful bidder shall furnish the names of employees that will be assigned to modify or repair the Fire Suppression Systems at the VA Medical Center. Contractor must furnish no less than two names of personnel who will perform repair work. If repair personnel do not meet these minimum qualification requirements, this shall be cause for the VAMC to not accept this contractor s proposal. All contractor replacement personnel assigned to perform maintenance and service must have the previously stated minimum licenses and qualifications. If the contractor is required by contract to disable the Fire Alarm System then the contractor s inspection team shall consist of at least (2) technicians with portable two-way radio communications. The inspection team shall be able to conduct all inspections independent of assistance from VA Medical Center personnel and shall provide the Providence Fire Department notification of master boxes being disabled and re-enabled for each building if necessary. . Failure to meet these minimum requirements will be cause for termination of contract. FIRE SUPPRESSION SYSTEM DESCRIPTION This service contract specifies that the contractor shall provide all Fire Suppression System components, equipment, labor, and tools, required to perform installation, modification, repair, service, and semi-annual preventive maintenance (PM) on the Providence VA Medical Center Fire Suppression Systems located at; 830 Chalkstone Avenue, Providence, RI 02908-4799. This is to include but not limited to (3) Industrial Fire Suppression Systems located in: Building 1 4th Floor Dietetics Kitchen Range Guard UL-300 Building 1 Basement Canteen Cafeteria Pyro Chem PCL-300 Building 8 Hazardous Waste Shed Pyro Chem PCI-70-ABC (Hazardous Waste Shed is located outside in close proximity to Building 8) This is to include all Fire Suppression System: cabling, canisters, conduit, control panels, encapsulated connections, enunciators, fusible links, splices, valves, and wiring connections, whether above or below ground, interior or exterior to buildings on the entire VA Medical Center facility property. The actual inspection and test will start at B8 Warehouse Hazardous Waste Shed at 1 PM Monday Friday then proceed to the Building 1 4th Floor Kitchen and then finally to Building 1 Basement Canteen Cafeteria Kitchen. The afternoon scheduled start time and locations allow for the food service areas to complete normal operations minimizing disruption to patients and staff members. FIRE SUPPRESSION SYSTEM COMPONENTS The Industrial Fire Suppression Systems currently at the VA Medical Center: Building 1 4th Floor Kitchen (8) Hoods Range Guard UL-300 Wet System Building 1 Basement Canteen (1) Hood Pyro Chem Model PCL-300 S/N 146056 Wet System S/N 61189FH Wet System Building 8 Hazardous Waste Shed (1) Hood Pyro Chem Model PCI-70-ABC Industrial Fire Suppression System S/N M4543 Wet System S/N 8578AN Wet System All equipment and individual components of the entire Fire Suppression System shall be maintained in proper operating condition as specified by the manufacturers and in accordance with National Consensus Codes, including but not limited to NFPA 25, 72, and 101, all pertinent Veteran s Health Administration Life Safety / Fire Protection Safety Code Regulations, and The Joint Commission. Vendor must have proven access to original equipment, manufacturers (OEM) parts manuals and schematics to perform the service. Vendors must provide their own OEM manuals and schematics, which must be available on site at the time of service or have access to equivalent replacement equipment manuals by the manufacturer. All defective components replaced become the property of the vendor and disposal is their total responsibility. This is to include all Fire Suppression System components such as: Cabling, canisters, conduit, control panels, detectors, electronic modules, electronic PCB s, enunciators, fusible links, monitors, sensors, wiring, etc. If new equipment is installed as a result of a repair, the vendor will provide four (4) hours of mutually scheduled training and provide a complete set of drawings and manuals on the proper and safe operation of the equipment. FIRE SUPPRESSION SYSTEM TEST FREQUENCY: DEVICE ACTIVITY FREQUENCY Range Guard UL-300 Test Semi-Annual PCL - 300 Test Semi-Annual PCI 70 - ABC Test Semi-Annual Note: Historically Inspection & Test Cycles are in the month of June & December annually FIRE SUPPRESSION SYSTEM COMPONENTS Items covered under this contract at no additional charge: Conduit EMT or Armored cable Type (must be Red in Color) Cylinder Hydro-static Testing Enclosures Face Plates Fuse Links Heat Detectors Junction Boxes Labeling Nozzles Pull Stations Recharge - Cylinders Remote Enunciator Panels Remote Indicators & Monitors Smoke Detectors & In-Duct Smoke Detectors Surge Suppressors & Lightening Arrestors Switches Electrical Tamper Switches Terminal Blocks and all terminal connections Underground Splices Visual Alarms Wire & Cables Every component of the Fire Suppression System, regardless of its location in or around buildings, interior or exterior, above ground or below ground, date of insta...